AARC | Alliance of Artists and Recording Companies

700 North Fairfax Street | Suite 601 | Alexandria, VA 22314

help@aarcroyalties.com | +1-703-535-8101 | +1-703-535-8105 (fax)

CONFIRMATIONS INSTRUCTIONS

WHAT IS A CONFIRMATION REPORT?

WHY WERE TITLES ATTACHED TO THIS EMAIL?

MISSING INFORMATION OR ACCOUNT HOLDS

ARE YOU ALSO A COPYRIGHT OWNER?

DO I HAVE TO SUBMIT A CONFIRMATION REPLY?

NEED HELP?

TITLE SPREADSHEET


Your confirmation report includes a spreadsheet file containing titles assigned to you.  You can update your titles by modifying the spreadsheet we sent to you and uploading it during the confirmation process.  PLEASE NOTE: You must follow our instructions for title modifications as detailed below.  We will NOT accept alternative metadata formats.  Failure to follow the guidelines below will reject your confirmation reply.

 

Remove Titles
To remove titles that you should not be receiving credit for, specify “remove” in the first column next to the title(s) under the “add_or_remove” column.  For titles to be removed, do not delete these titles off the spreadsheet, you MUST specify “remove”.

 

Add Titles
To add titles, add the titles to the bottom of the spreadsheet and specify “add” in the first column for each title you are adding under the “add_or_remove” column.  Please be sure to list the album name as an entry, with additional entries for EACH track under that album.
DO NOT ADD TITLES RELEASED THIS YEAR. This confirmation reply only represents titles sold prior to 1/1 of this year.

 

Required fields for adding titles:
Artist Name
Title (specify the album title if sold physically, as well as each track if sold digitally)
ISRC Code (for tracks only)
UPC Codes are not required but are helpful
Release Date
Label Name (Copyright Owners only)

 

Only add titles that were sold PRIOR to 1/1 this year that are ACTIVELY being sold. We do not need titles that are no longer available for digital and physical sale.

 

Explanation of spreadsheet fields:


ProductCount – Applies to physical albums, number of media in a multi-disc set
TitleIDNum – AARC’s internal ID for this title
ISRCCode – ISRC Code
Add_Or_Remove – Populate this with “add” if adding titles, or “remove” if removing titlesUPCCode – UPC Code
Name – Artist or RC Name(If SRCO)
FA/RCIDnum – Your member ID
LabelName(Copyright Owners only) – Releasing label
Title – The name of the title or track
ReleaseDate – Date of release
RecordingType – DG (Digital Track), AL (Physical Album), SI (Physical Single), BS (Boxed Set)

HaveSales – Denotes if that particular title had sales last year

 

DO NOT MODIFY EXISTING DATA ON THE SPREADSHEET
You should only ADD or REMOVE titles. Existing data is unable to be altered. Do not be concerned with misspellings or invalid codes, this is data we receive from SoundScan and are unable to modify.

 

DO NOT SUBMIT YOUR ENTIRE CATALOG
Please only add missing titles that are currently being sold prior to this year. Do not list titles from decades ago that are no longer being distributed.

 

HAVE NO TITLES LISTED?
Please use the spreadsheet we sent as a template.  Follow directions above for required fields when submitting your data.
 

Spreadsheet Templates:

Featured Artist Missing Titles

Recording Company Missing Titles